Privacy Policy

Perfectly Mental LLC (“Perfectly Mental,” “we,” “us,” or “our”) is a licensed mental health practice located in Mansfield, Texas. We are committed to protecting the privacy of all individuals who visit this website or contact our practice. This Privacy Policy describes how we collect, use, and protect information obtained through this website (www.perfectlymental.com).

This policy applies to website visitors and prospective clients. It does not govern the handling of protected health information (PHI) collected during the course of clinical care. For information about how we handle PHI, please review our Notice of Privacy Practices.

1. Information We Collect

Information You Provide

When you contact us through this website, you may voluntarily provide your name, email address, phone number, and a brief message. This information is used solely to respond to your inquiry and is not stored in any database on this website.

Automatically Collected Information

Like most websites, our site may collect certain technical information automatically, including your IP address, browser type, pages visited, and the date and time of your visit. This information is used for website analytics and security purposes only.

No PHI Collected on This Website

This website does not collect, store, or transmit any protected health information (PHI) as defined under the Texas Medical Records Privacy Act (Texas Health and Safety Code, Chapter 181) or the Health Insurance Portability and Accountability Act (HIPAA). All clinical intake and scheduling is completed through a separate, HIPAA-compliant, encrypted client portal.

2. How We Use Your Information

We use the information collected through this website to:

• Respond to inquiries submitted through our contact form
• Improve the functionality and content of this website
• Analyze aggregate website usage for performance purposes
• Comply with applicable legal obligations

We do not sell, rent, or share your personal information with third parties for marketing purposes.

3. Texas Medical Records Privacy Act Compliance

Perfectly Mental complies with the Texas Medical Records Privacy Act, Texas Health and Safety Code Chapter 181 (“TMRPA”). The TMRPA provides protections for electronic health information beyond those required by federal HIPAA law. As a covered entity under the TMRPA, we are required to:

• Obtain written authorization before releasing protected health information, with limited exceptions
• Provide clients with a Notice of Privacy Practices describing how their health information may be used and disclosed
• Notify affected individuals and the Texas Attorney General in the event of a breach of protected health information
• Implement reasonable safeguards to protect the privacy and security of health information

4. Breach Notification

In the event of a breach of unsecured protected health information, Perfectly Mental will notify affected individuals without unreasonable delay and no later than 60 days after discovery of the breach, as required by applicable state and federal law. Notification will be provided by first-class mail or, if the individual has agreed to electronic notice, by email. If the breach affects 500 or more residents of Texas, we will also notify the Texas Attorney General.

For breaches affecting fewer than 500 individuals, we will maintain a log and report to the Secretary of the U.S. Department of Health and Human Services annually, as required by HIPAA.

5. Cookies and Tracking

This website may use cookies or similar technologies to improve your browsing experience and collect aggregate analytics data. Cookies do not contain personal health information. You may disable cookies in your browser settings; however, some features of the site may not function properly as a result.

6. Third-Party Links

This website may contain links to third-party websites, including our secure client portal. Once you leave this website, this Privacy Policy no longer applies. We encourage you to review the privacy policies of any third-party services you access.

7. Children’s Privacy

This website is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13 through this website. If you believe we have inadvertently collected such information, please contact us immediately so we can delete it.

8. Your Rights

If you are a current or former client of Perfectly Mental, your rights regarding your protected health information are described in our Notice of Privacy Practices. Those rights include the right to access, amend, and request restrictions on your health information, as well as the right to file a complaint if you believe your privacy rights have been violated.

9. How to Contact Us

If you have questions about this Privacy Policy or wish to exercise any rights described herein, please contact us:

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically. Continued use of this website after changes are posted constitutes your acceptance of the revised policy.